{"id":19245,"date":"2021-02-24T16:43:43","date_gmt":"2021-02-24T16:43:43","guid":{"rendered":"https:\/\/staging.liquid-themes.com\/hownow\/?p=19245"},"modified":"2021-02-24T16:43:43","modified_gmt":"2021-02-24T16:43:43","slug":"how-to-move-seamlessly-between-learning-platforms","status":"publish","type":"post","link":"https:\/\/staging.liquid-themes.com\/hownow\/blog\/how-to-move-seamlessly-between-learning-platforms\/","title":{"rendered":"How to move seamlessly between learning platforms"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Ever heard of the saying \u2018when you fail to plan, you plan to fail\u2019? Some phrases sound good and that\u2019s it, but there\u2019s a lot of truth to this one. And no more so than when you\u2019re finally upgrading from an LMS to something better or moving learning platforms.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A successful migration is a lot like a brilliant holiday, it starts way before launch day! You wouldn\u2019t leave packing, researching activities, transfers and booking your flights until travel day, but forward-planning is often overlooked when it comes to learning.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Well, those overlookers often arrive at learning launch day and their content\u2019s all over the place, they haven\u2019t promoted the move to users, they\u2019ve failed to set their goals, and they\u2019ll find themselves playing catch up in the first few months.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Luckily, this is your guide to all the things you can do to prepare yourself properly. It&#8217;s how you can build a good foundation and kick off the era of your new platform in style.<\/span><\/p>\n<h2><b>The kick-off: Goal and objective setting\u00a0<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">If there\u2019s two things you really need to establish off the bat, it\u2019s what your goals are for launching this new learning platform and the benefits of doing so. Yes, they\u2019re great for your L&amp;D team to know, but their biggest power lies in convincing your two most important stakeholders: business leaders and the learners themselves.<\/span><\/p>\n<p><img loading=\"lazy\" class=\"alignnone wp-image-19247 size-large\" src=\"https:\/\/staging.liquid-themes.com\/hownow\/wp-content\/uploads\/2021\/02\/Moving-between-learning-platforms-1024x1024.png\" alt=\"Two questions to ask at the very start of your move between learning platforms.\" width=\"780\" height=\"780\" srcset=\"https:\/\/staging.liquid-themes.com\/hownow\/wp-content\/uploads\/2021\/02\/Moving-between-learning-platforms-1024x1024.png 1024w, https:\/\/staging.liquid-themes.com\/hownow\/wp-content\/uploads\/2021\/02\/Moving-between-learning-platforms-300x300.png 300w, https:\/\/staging.liquid-themes.com\/hownow\/wp-content\/uploads\/2021\/02\/Moving-between-learning-platforms-150x150.png 150w, https:\/\/staging.liquid-themes.com\/hownow\/wp-content\/uploads\/2021\/02\/Moving-between-learning-platforms.png 1080w\" sizes=\"(max-width: 780px) 100vw, 780px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">You should be able to say \u2018here are the benefits you\u2019ll get from using our new platform\u2019 and \u2018these are the objectives it will help us all achieve together\u2019. Putting it bluntly, why should they care otherwise? Business leaders will be interested in how it drives the company goals, and individual learners will be won over if they understand the impact on their personal objectives.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Of course, this doesn\u2019t mean stopping with just two questions. But we\u2019ll cover some of the other ways you can work out where you are and where you want to be in the rest of this, which might guide your goal-setting.<\/span><\/p>\n<h2><b>Are you aiming for culture change?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Now, this could be part of your overall benefits, but it really does deserve its own section. Why? Because the limitations of an earlier platform often shape the learning culture, which drives many people to new pastures.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, your old LMS might live completely separately from all the other tools people use, so there\u2019s no way for them to <a href=\"https:\/\/staging.liquid-themes.com\/hownow\/blog\/learning-in-the-flow-of-work\/\">learn in the flow of work<\/a>. Or perhaps your old platform is the typical top-down structure, where only a select few create and assign content. Well, that puts an end to <a href=\"https:\/\/staging.liquid-themes.com\/hownow\/knowledge-sharing\/\">social learning and knowledge sharing<\/a> because internal experts can\u2019t communicate independently.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Establish what that cultural change is and work out how you\u2019ll empower and encourage people to adopt these new behaviours. Taking a step back, you\u2019d be wise to audit your current culture, learning habits and all those limitations.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s a theme of this entire guide, but you really need to audit what you\u2019re currently doing and map that against where you want to be.<\/span><\/p>\n<p>Start by asking yourself these questions:<span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">How and where does learning already take place?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What are the pain points and where is there room for improvement in that flow?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Is learning available in the moments people need it?<\/span><\/li>\n<\/ul>\n<h2><b>Auditing and migrating your current content<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">If you moved house, you wouldn\u2019t just dump all your furniture in the same place, would you? You\u2019ve got a fresh start and a clean slate to lay it all out as you\u2019ve always wanted. Sadly, a lot of people miss that opportunity when they move between learning solutions. What\u2019s the point of coming in with the new if you\u2019re not going out with some of the old?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Resist the urge to cut corners at this stage and just move everything over. Think of this as a blank canvas and ask yourself:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What do we need?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What do we currently have?\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What does a good version of our new content hub look like?<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What learning content do people currently engage with?<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Data is a great place to start, especially for that last question. Which content formats people are currently engaging with most? Which topics and themes do they commonly learn about? This is a good chance to understand them and cater to their habits.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If there\u2019s a course nobody has ever looked at, ditch it! If the completion rate on 20-hour courses is about as good as you might expect, don\u2019t just copy and paste that format into your new platform. Think about how you can repurpose and reformat useful information in the mould of your new learning vision.<\/span><\/p>\n<h2><b>Communications and a clear timeline<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Start with the end in mind and work backwards. What\u2019s your go-live date? Take that and work backwards to determine just how long you need to get everything in place.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We\u2019ve covered some of the technical challenges, but a big hurdle is working out how long you\u2019ll need to create enough awareness, excitement and buy-in from your end users. And then you\u2019ve got the small task of figuring out just how you\u2019ll do it.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By now, you should have established the benefits to people, so focus on selling those and not just the fancy features and specifications. If you can personalise that to different groups or individuals, even better. People care about what\u2019s in it for them! So help them understand that in advance and generate pre-launch excitement &#8211; that\u2019ll help drive adoption of the platform.<\/span><\/p>\n<p><img loading=\"lazy\" class=\"alignnone wp-image-18912 size-full\" src=\"https:\/\/staging.liquid-themes.com\/hownow\/wp-content\/uploads\/2021\/02\/4.png\" alt=\"Marketing your learning brand\" width=\"940\" height=\"788\" srcset=\"https:\/\/staging.liquid-themes.com\/hownow\/wp-content\/uploads\/2021\/02\/4.png 940w, https:\/\/staging.liquid-themes.com\/hownow\/wp-content\/uploads\/2021\/02\/4-300x251.png 300w\" sizes=\"(max-width: 940px) 100vw, 940px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Creating a learning brand is one way to pull this off, and <a href=\"https:\/\/staging.liquid-themes.com\/hownow\/blog\/building-a-learning-brand-people-buy-into\/\">we\u2019ve discussed that in a lot of detail here<\/a>, but a great tip would be to work out where your people are already engaged and connect with them there. When you\u2019re figuring that out, see if there\u2019s any specific language they use when they talk about learning or pain points they address &#8211; there\u2019s another couple of strings for your messaging bow.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It might mean that you need to host Q&amp;A sessions or demos before launch or give enough guidance around using the platform to prevent people diving in at the deep end on launch day. A simple to use, <a href=\"https:\/\/staging.liquid-themes.com\/hownow\/features-page\/\">intelligent learning platform<\/a> might help you pull that off much easier though\u2026<\/span><\/p>\n<h2><b>Managing integrations\u00a0<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">If you\u2019re moving from a traditional LMS, where integrations are far less common, there\u2019s one big question you\u2019ll need to ask: which tools are our people using every day? Whether it\u2019s Slack for messages or something like Salesforce for managing leads, if you can <a href=\"https:\/\/staging.liquid-themes.com\/hownow\/integrations-directory\/\">integrate learning into these tools<\/a> at a company level, they won\u2019t have to lift a finger.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Just like any typical day, they\u2019ll log in to these apps and find that learning now meets them at their point of need. When something\u2019s convenient or easy for us, there\u2019s less resistance to using it &#8211; so a successful migration means working out where people already work and how you can make learning available there.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" class=\"alignnone wp-image-18635 size-full\" src=\"https:\/\/staging.liquid-themes.com\/hownow\/wp-content\/uploads\/2021\/01\/Slack20Extension402x.png\" alt=\"Finding knowledge you need within the Slack app\" width=\"1440\" height=\"1024\" srcset=\"https:\/\/staging.liquid-themes.com\/hownow\/wp-content\/uploads\/2021\/01\/Slack20Extension402x.png 1440w, https:\/\/staging.liquid-themes.com\/hownow\/wp-content\/uploads\/2021\/01\/Slack20Extension402x-300x213.png 300w, https:\/\/staging.liquid-themes.com\/hownow\/wp-content\/uploads\/2021\/01\/Slack20Extension402x-1024x728.png 1024w\" sizes=\"(max-width: 1440px) 100vw, 1440px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">If you\u2019re using a learning solution that does already integrate with some of your tools, plan out how you\u2019ll switch those off at the same time as your launch for that seamless learner experience.<\/span><\/p>\n<h2><b>Data migration<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Yes, we mentioned clean slates but not in every aspect. There\u2019s data from your previous platform that will either help guide your new strategy or understand how much progress has been made. For example, it\u2019s important to know which courses and training have been completed before your new platform, while metrics around how often people logged in or engaged with content will give you insights into how effective your new platform is.<\/span><\/p>\n<h2><b>Understanding roles and responsibilities<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">In every sense of the word. From a technical perspective, it\u2019s likely that your permission or access levels from the previous platform might not match up entirely to the new tool. For example, a lot of solutions might just have manager and learner level permission.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In HowNow, we\u2019ve got Admin, Manager, User and Read Only, so pre-migration you\u2019d have to understand where people sit in this new permissions system. And that\u2019s another thing you\u2019ll need to communicate clearly too.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">More generally, there\u2019s roles to consider &#8211; who will be responsible for creating and updating content? How are you going to group employees within the platform to ensure they receive the right resources and it\u2019s easy from your end? Whose role is it to report on a regular basis? The list goes on, and planning this out should go on way before launch day.<\/span><\/p>\n<h2><b>Day one: Planning for lift off<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">What does the ideal launch day look like? What do you want employees to see when they log in for the first time? And what actions do you want them to take? It\u2019s important to establish this and then create a plan for how you\u2019ll deliver it.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" class=\"alignnone wp-image-19250 size-full\" src=\"https:\/\/staging.liquid-themes.com\/hownow\/wp-content\/uploads\/2021\/02\/Faster-Onboarding_Launch-day-2.png\" alt=\"Launch day for your new learning platform.\" width=\"940\" height=\"788\" srcset=\"https:\/\/staging.liquid-themes.com\/hownow\/wp-content\/uploads\/2021\/02\/Faster-Onboarding_Launch-day-2.png 940w, https:\/\/staging.liquid-themes.com\/hownow\/wp-content\/uploads\/2021\/02\/Faster-Onboarding_Launch-day-2-300x251.png 300w\" sizes=\"(max-width: 940px) 100vw, 940px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">On a top level, keep it top level &#8211; don\u2019t overwhelm people on launch day, think about what\u2019s really important and remember that people care what\u2019s in it for them. So, either get them doing things that make their life easier through the learning platform or simply incentivise them to use the platform by running a fun competition, event or giveaway.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In honesty, this shouldn\u2019t be limited to day one &#8211; you should have an idea of how your first weeks and months play out. Have milestones in mind for employee use and action, because it should be front of mind to make sure learning becomes a habit.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And there\u2019s plenty for you to consider too &#8211; when are you going to update the platform with new content? Some people think they need to get content ready for launch, and that\u2019s it &#8211; but your platform could become stale if that\u2019s where it ends. Well, that\u2019s unless you\u2019ve plumped for an intelligent learning platform that lets everyone create content while curating high-quality third-party content\u2026\u00a0<\/span><\/p>\n<p><strong>If that sounds like the solution you\u2019ve been looking for, <a href=\"https:\/\/staging.liquid-themes.com\/hownow\/\">HowNow<\/a> could be the answer to all your learning problems.<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Ever heard of the saying \u2018when you fail to plan, you plan to fail\u2019? Some&#8230;<\/p>\n","protected":false},"author":437,"featured_media":19254,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[3115],"tags":[1211,1711],"yst_prominent_words":[1462,11,1180,762,1657,9,161,1199,349,717,162,10],"_links":{"self":[{"href":"https:\/\/staging.liquid-themes.com\/hownow\/wp-json\/wp\/v2\/posts\/19245"}],"collection":[{"href":"https:\/\/staging.liquid-themes.com\/hownow\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/staging.liquid-themes.com\/hownow\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/staging.liquid-themes.com\/hownow\/wp-json\/wp\/v2\/users\/437"}],"replies":[{"embeddable":true,"href":"https:\/\/staging.liquid-themes.com\/hownow\/wp-json\/wp\/v2\/comments?post=19245"}],"version-history":[{"count":7,"href":"https:\/\/staging.liquid-themes.com\/hownow\/wp-json\/wp\/v2\/posts\/19245\/revisions"}],"predecessor-version":[{"id":19262,"href":"https:\/\/staging.liquid-themes.com\/hownow\/wp-json\/wp\/v2\/posts\/19245\/revisions\/19262"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/staging.liquid-themes.com\/hownow\/wp-json\/wp\/v2\/media\/19254"}],"wp:attachment":[{"href":"https:\/\/staging.liquid-themes.com\/hownow\/wp-json\/wp\/v2\/media?parent=19245"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/staging.liquid-themes.com\/hownow\/wp-json\/wp\/v2\/categories?post=19245"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/staging.liquid-themes.com\/hownow\/wp-json\/wp\/v2\/tags?post=19245"},{"taxonomy":"yst_prominent_words","embeddable":true,"href":"https:\/\/staging.liquid-themes.com\/hownow\/wp-json\/wp\/v2\/yst_prominent_words?post=19245"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}